| Job Description: |
Mail Management
•Process incoming/outgoing mails and ensure accurate documentation and update of mail administration database daily
•Follow –up on tracking of incoming and outgoing mails & parcels in
transit via the net E-Transit track and communicate outcome to internal
customers
•Ensure collection and delivery of mail services are timely and mitigate against loss of customers’ mails
•Facilitate and ensure availability of postage stamps
•Liaise with courier companies (DHL, UPS, etc.) to facilitate delivery
•Ensure timely processing of courier invoices
•Monitor performance of courier and freight companies and report loss/damage to supervisor promptly
Facilities Administration
•Ensure timely distribution, relocation and movement of office furniture and equipment
•Ensure timely ordering and distribution of office refreshments and consumables
•Interface with third party movers and freight companies used for
relocation of offices, residences (West only), and for distribution of
facilities items
•Utilise inventory system for tracking office furniture, equipment and
household furniture and appliances, office refreshments &
consumables
•Ensure proper handling of courier airway bill for all domestic and
international mails daily and ensure all bills are properly filed
•Perform quarterly spend analysis on consumables to ascertain spend per
head per location, and recommend adjustments in quantity where required
•Provide periodic activity report to supervisor as may be defined
•Oversee the transit warehouse for Facilities items acquired for
distribution to various locations or returned from various locations
after use
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