Job Title:ADMIN MANAGER
Job ID: 015 Closing Date: 2012-03-05
Job Description :
Job Purpose:
To plan, direct, and coordinate administrative supportive
services to Lagos office to ensure efficient and effective day to day running
of activities.
Key Result Areas Main Activities and Responsibilities:
Administration
1.Provide support for senior management and staff in the
Lagos office.
2.Manage records, information and mails and route documents
to appropriate offices.
3.Establish and maintain organized paper and filing systems
according to office procedures to ensure the expeditious retrieval of information.
4.Maintain and manage senior management’s calendar based on
knowledge of goals and priorities, schedule appointments, arrange meetings.
5.Coordinate and assist with planning of office activities,
teleconferences, and meetings as requested.
6.Develop and recommend administrative processes and
procedures to assure efficiency.
7.Identify and resolve administrative problems and issues.
Supervise procurement of store supplies and distribute accordingly.
8.Manage the administrative functions such as invoice
processing, expense reports and departmental expenses.
9.Communicates administrative information in writing
10.Manage and resolve routine and complex enquires
Facility Management
1.Monitor the facility to ensure that it remains safe,
secure, and well-maintained
2.Manage and supervise interior fit-outs, and office design.
3.Supervise facility usage, operations, equipment
maintenance,
4.Prepare & maintain annual budget for building use and
facility maintenance
Accommodation & Travel Logistics
1.Monitor and supervise travel logistics for senior
management team and expatriates
2.Monitor and coordinate provision for accommodation for
senior management staff and expatriates.
3.Supervise and Coordinate the fleet systems to ensure that
expenses are consistent with approved budgets
Requirement :
Paper Qualification:
Minimum BSC (Minimum second Class lower), HND (Minimum Lower
Credit) from a reputable university, either in Business Administration, or
other related course.
Experience:
Minimum 3 - 4 years work experience in similar role.
Must Have (apart from the above):
Key Competencies:
1.Should have excellent written and verbal communication
skills, strong attention to detail and strong organizational skills
2.Good negotiation skills
3.Target oriented and focused
4.Ability to work in a high-pressure environment, balanced
between strategic and operational focus
5.Excellent interpersonal skills and with pleasant and
outgoing personality
6.Computer literacy.
7.Ability to communicate and to confidently engage with
senior management
8.Must be able to meet strict tight deadlines on a regular
basis.
9.Ability to be proactive is a must
10.Ability to obtain and analyze facts and precedents in
making administrative decisions
General Knowledge and Technical Skills:
Essential:
1.Knowledge of administrative and clerical procedures and
systems such as word processing, managing files and records.
2.Knowledge of principles and processes for providing
customer and personal services. This includes customer needs assessment,
meeting quality standards for services, and evaluation of customer
satisfaction.
3.Knowledge of business and management principles involved
in strategic planning, resource allocation, , leadership technique, production
methods, and coordination of people and resources
4.Knowledge of the principles and techniques of financial
management
5.Knowledge of official planning and management
Must Have (apart from the above):
Must be a man
Age bracket: N/A
Renumeration:
Range:
Negotiable:
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