Stanbic IBTC Bank Nigeria - Personal Assistant to Head HR

Personal Assistant to Head HR
Job ID 8054 Location Nigeria Division Human Resources Position Category Business Partners and HR Support Employment Type Full Time - Permanent Shift No Regulatory Approval Yes Post Closing Date Mar 9, 2012

Position Description

Job Purpose
To efficiently support a team in the attainment of their objectives by providing functional support in the following areas: administration, secretarial and event management, as well as other related duties.

KRAs
Diary management – be proactive around managing line manager’s diary, meeting scheduling, book venues, snacks etc for external visitors.
Telephone management –picking up calls, setting up conference call in & outside country
Managing information in line manager’s absence or non-availability – providing assistance to callers in a helpful manner, referring matters to relevant persons, keeping line manager informed
Office Management – all admin related areas, ensure all records are kept up to date and properly filed, shredding important docs.
Offsite presentations & meetings- venue co-ordination
Understand the Functional area (DEPARTMENT) and liaising within Countries, Updating contact list for department (in and outside country)
Understand the management structure and team structure, understand who the stakeholders are (internal and external) DEPARTMENT that are important to functional area. Provide necessary support for the functional area and stakeholders.
Ad hoc  secretarial duties helping out with other teams– e.g. printing  travel documents, setting meetings etc.
Taking minutes meaningfully at DEPARTMENT meetings
Order stationery for functional area, maintain office equipment, replace printer cartridge as well as fax machine toner.
Update organograms and birthday lists of staff and clients
Information research for specialized meetings – involving power point presentations, analysis of data etc.
Financial admin. - Submitting claim forms & ensuring payment to vendors for various office related expenses.
New Staff Members: - order PC, arrange parking, access, telephone, desk as well as ESS access
Book flights, airport transfers, accommodation & put together a detailed itinerary. Establish logistical requirements from responsible person and ensure venues have proper equipment.
Maintaining information on performance of the Department – budget and actual revenues, volumes etc

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