John Snow, Inc. (JSI) - Administrative Assistant (Abuja)

John Snow, Inc. (JSI), a US based international public health consulting firm that manages four projects/contracts through its integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain Management consortium, JSI implements the Supply Chain Management System (SCMS) project for the US Government
as part of the US President’s Emergency Plan for AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceutical and other products needed for the care and treatment of persons with HIV/AIDS and related infections. JSI implements the USAID /DELIVER PROJECT, funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries.
JSI is looking to employ qualified individuals for the below position:

Position: Administrative Assistant (Abuja)

The Administrative Assistant will be based in Abuja and will work under the guidance of the Office Manager in providing oversight for general day-to-day administrative functioning of the office including office repairs as well as managing service contracts including security, water supply, generator maintenance, etc.


Key Responsibilities

1. Oversee local procurement of equipment and supplies in compliance with USG and JSI procurement guidelines obtain quotations, VAT exemptions and all other documentation required in compliance with USAID and JSI regulations
2. Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbooks are up-to-date
3. Oversee maintenance of all office supplies and equipment, including scheduling of routine maintenance of the office as well as inventory and oversight of procurements
4. Assist in organizing workshop, training and meetings requests
5. Review office security procedures including issuance of office key, lockdown of office at close of business, etc
6. Prepare and regularly update office emergency preparedness plan and procedures, including office management in event of evacuation of expatriate staff

Minimum Skills and Qualifications

• Applicants for this position must possess the following minimum skills and qualifications:
• Bachelor’s degree in Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined
• Strong computer skills, including proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint)
• Experience in office management
• Strong English language verbal and written communications skills
• Experience in inventory management
• Ability to work in a team and exhibit traits of courtesy, cooperation, respect and customer service
• Experience in an international organization or NGO will be an added advantage

Method of Application:
Interested applicants should submit cover letter and resume by e-mail to: admin@ng.jsi.com

Instructions to Applicants
The above position is full-time position. JSI offers excellent benefits. Salary will be commensurate with experience and salary history.

Interested applicants should submit their cover letter and resume with the job location and salary expectation boldly written at the top of the resume on or before 7^th August, 2012. Please ensure that you write the position and location applied for in the subject line of your email, otherwise you will be disqualified. Multiple applications will also be disqualified.

John Snow, Inc. is an Equal Opportunity Employer