John Snow, Inc. (JSI) - Human Resources Assistant (Abuja)

John Snow, Inc. (JSI), a US based international public health consulting firm that manages four projects/contracts through its integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain Management consortium, JSI implements the Supply Chain Management System (SCMS) project for the US Government
as part of the US President’s Emergency Plan for AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceutical and other products needed for the care and treatment of persons with HIV/AIDS and related infections. JSI implements the USAID /DELIVER PROJECT, funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries.
JSI is looking to employ qualified individuals for the below position:


Position: Human Resources Assistant (Abuja)

The Human Resources Assistant will be based in Abuja and will work under the guidance of the Human Resources Administrator to provide operational support to implement an effective and functional human resources process for key areas, including recruitment, employee relations, benefits administration and compensation.

Key Responsibilities

1. Ensure that all personnel records are up-to-date and filed appropriately both manually and electronically
2. Assist in organizing appropriate HR record keeping system, internal and External communications, and team administration
3. Follow-up to ensure that all HR documents are signed by relevant parties
4. Assist in preparing reference letters to referees and collate reports for candidates’ personnel files
5. Print and package new hire orientation programs
6. In consultation with the HR Administrator, invite selected candidates for interviews and ensure that candidates have proper documentation during interviews
7. Liaise with the HR Administrator to provide logistic support for entitled new hires and interview candidates
8. Assist in the monitoring of timesheets and tracking of performance assessment forms
9. Track employee changes such as; change of address, change in job title, dependants, name, etc.
10. Collect and collate required data/documentation for the health insurance scheme, including completed forms, duly labeled passports, birth certificates or sworn declarations, and document each in individual personnel files
11. Ensure that individual personnel file documentations physically correspond with the number of dependents claimed by any one employee under the scheme
12. Perform other duties as assigned

Minimum Skills and Qualifications

• Applicants for this position must possess the following minimum qualifications and skills:
• Bachelor’s degree in Human Resources Management, Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined
• Ability to maintain confidentiality for sensitive human resource issues or projects and use a high sense of judgment to execute duties and responsibilities
• Sensitivity to cultural differences and understanding of the political and
• ethical issues surrounding HIV infections
• Ability to work well with other staff in developing and maintaining compatibility among project staff
• Ability to take initiative and exhibit traits of courtesy, cooperation, respect and customer service
• Strong computer skills, including proficiency in the use of Microsoft Office applications, especially word processing and spreadsheet packages (Word, Excel, PowerPoint)
• Excellent written, oral and interpersonal communication skills
• Experience with both hard copy and electronic filing systems
• Experience in an international organization or NGO will be an added advantage

Method of Application:
Interested applicants should submit cover letter and resume by e-mail to hr@ng.jsi.com

Instructions to Applicants
The above position is full-time position. JSI offers excellent benefits. Salary will be commensurate with experience and salary history.

Interested applicants should submit their cover letter and resume with the job location and salary expectation boldly written at the top of the resume on or before 7^th August, 2012. Please ensure that you write the position and location applied for in the subject line of your email, otherwise you will be disqualified. Multiple applications will also be disqualified.

John Snow, Inc. is an Equal Opportunity Employer